Meetings 2025

Companies and event planners are faced with the challenge of reserving the ideal seminar hotels and locations for their meetings, conferences and corporate events at an early stage.

By planning early, you not only secure the best places, but also benefit from numerous other advantages. In this article, you can find out why it pays to plan early and which trends and expectations are relevant for 2025.

Why is it important to plan meetings and events for 2025 now?

Planning meetings and events for 2025 should not be put on the back burner. The demand for first-class venues is constantly increasing, and those who plan early can secure the best places. You will also have more time to think through all the details carefully and guarantee a successful event.

What are the benefits of planning meetings and events early?

• Increased flexibility: Early planning allows greater choice of date and location.
• Optimal organization: More time for preparation ensures better coordination of all participants.
• Cost efficiency: Early bookings can often lead to more favorable conditions. It is worth comparing different offers.
• Minimization of risks: Potential problems can be identified and solved at an early stage.
• Variety of suppliers: With more lead time, you have a greater choice of caterers, technical service providers and other suppliers who are often booked up early.
• Effective attendee management: More time allows for careful invitation of attendees and consideration of special needs.
• Enhanced marketing and promotion: Early planning allows extensive promotion of the event and can increase attendance.
• Creative and innovative concepts: More planning time encourages creative and innovative ideas that will make your event unforgettable.

• Hybrid events: The combination of virtual and physical events will continue to grow, offering flexibility as well as greater reach and accessibility.
• Sustainability: Environmentally friendly and sustainable venues and event practices will become increasingly important.
• Technological integration: The use of state-of-the-art technology for presentations and interactive elements is expected.
• Work-life balance: Flexible eetings improve the work-life balance of participants through shorter and more efficient meetings and relaxing locations.
• Cross-generational needs: Meetings must meet the needs of all generations. Younger participants prefer modern, technology-based meetings, while older generations value traditional structures and efficient technologies.
• Nature-loving venues: Locations by the lake, in the countryside or in the mountains remain in demand.
• Innovative room concepts: Mulifunctional rooms that serve as co-working spaces during the day and event locations in the evening are in vogue. These spaces are often equipped with state-of-the-art technology, which means that less investment in technical equipment is required.
• Short-term rentals: The demand for flexible rental options for meeting and seminar rooms is increasing. Companies prefer to rent rooms by the hour or for half a day in order to use resources efficiently and reduce costs.

Finding the perfect location can be a challenge. MEET Live has extensive know-how and knows many hotels personally. We will be happy to provide you with an individual offer tailored to your needs. You can also use Meeting Hotels to get an overview.

Tips for successfully planning and booking locations

• Enquire early: Contacting venues in good time is crucial.
• Show flexibility: Flexible dates can lead to better offers.
• Communicate detailed requirements: Clear requirements and expectations help providers to create the right offer.

Prepare for a successful meeting year 2025 and secure the best event locations and seminar hotels now. Contact the MEET Live team to receive a tailor-made program for your needs and make your events a success. Enquire now and benefit from our expertise!